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Public Health Wales

Team Administrator

Job description

An exciting opportunity has arisen for a dynamic and enthusiastic individual to join a fast paced and innovative Directorate within Public Health Wales.

Working within the Policy & International Health, WHO Collaborating Centre on Investment for Health & Wellbeing (WHO CC) Directorate, the successful candidate will provide comprehensive administrative and clerical support.

The vacancy will be based in our Cardiff office and working from home is also supported. You will be provided with the support and equipment you will need to be able to work from home but an internet / WIFI connection is essential.

Main duties of the job

The Team Administrator main duties will include; liaising and supporting the coordination of suppliers, supporting the dissemination and coordination of resources and organising and supporting the planning of meetings / events.

The post holder will be required to communicate and liaise with staff and members of partner organisations, produce work to deadlines whilst ensuring compliance with Public Health Wales policies.

This is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties.

The post holder will be expected to adopt a flexible approach when the needs of the service require.

Working for our organisation

Public Health Wales’ Policy and International Health Directorate has been designated as a World Health Organization (WHO) Collaborating Centre (CC) on Investment for Health and Well-being, becoming part of a global network

of more than 800 WHO CCs. We work closely with the WHO, the Welsh Government and other national and international partners and networks to develop, gather and share expertise, information, intelligence and innovative approaches and tools, informing policy and practice.

Our focus is on how to invest in order to improve health and well-being, reduce health inequities, build stronger communities and resilient systems within and beyond Welsh borders, driving sustainable development and promoting prosperity for all.

World Health Organisational Collaborating Centre in Investment for Health & Well-being

WHO CC Scrapbook 2021-2022

Detailed job description and main responsibilities

For further information about the vacancy please see the job description and personal specification attached.

Our Health and Well-Being Directorate and our World Health Organization Collaborating Centre for Investment in Health and Well-being (WHO CC) Directorates will soon be working as one.

The combining of these two directorates is our next phase as an organisation to ensure that we are best designed to meet the population health needs in Wales by bringing together the skills and staff in these directorates into one powerful population health directorate.

This does mean there will be changes to our team structures and we are advising candidates that some roles may be subject to change in the coming 12 months.

Changes for staff could include a change in line manager; variations to job descriptions or changes to roles and responsibilities.

If changes are required, these will be discussed fully with those affected, in accordance with our Organisational Change Policy.

Essential criteria

NVQ Level 3 or equivalent level of experience
Good standard of education together with a high level of numeracy, written and spoken English
Essential criteria

Demonstrable experience in an administrative role
Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records
Experience of transcribing and minute taking
Experience of communicating with all levels of professional staff and the public
Working experience of Microsoft Office Suite
Desirable criteria

Administering finance systems, e.g. requisitions

Essential criteria

Able to manage diaries
Good organisational skills
Essential criteria

Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational
Thorough understanding of office procedures
Working knowledge of filing / data systems including record management
Good knowledge of MS Office Suite
Public Health Wales, reserves the right to close this vacancy early. We therefore encourage early applications.

Priority is given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

If you have a disability and have any particular requirements to enable you to participate in the application process, please contact peoplesupport.PHW wales.nhs.uk

If you are successful and short listed for interview you will be contacted by email using the address with which you registered.

Please ensure you check your email account regularly.

We are committed to fair, transparent recruitment and believe in equality of opportunity in our workplace and will not tolerate discrimination on grounds of age, disability, gender identity, religion or belief, race or nationality, marriage or civil partnership status, sex, sexual orientation, working pattern, caring responsibilities, trade union activity or political beliefs or on any other grounds.

We welcome applications from individuals who may wish to work part time or apply on a job share basis.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route.

Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK .

If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

The salary scale shown is for a full-time member of staff, with the amount being adjusted pro rata for those working less than 37.5 hours per week.

In general, anyone joining our Trust who has not previously worked in the NHS will, by default, start on the first point of the advertised pay band.

Pay progression will then be determined by annual Performance and Development Reviews in accordance with the NHS Wales Pay Progression Policy .

An application for Incremental Credit may be considered, but can only be awarded based on evidenced, reckonable service and / or equivalent, relevant experience.

Employer certification / accreditation badges

Applicant requirements

Welsh language skills are desirable  


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